Queen's School of Computing

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Web page last changed: 2019-09-06 10:57.

The Faculty of Arts and Science recommends that certain prose be communicated to students, particularly in course syllabi. Since the wording is standard, we've collected it all in one place. Some instructors might choose to reference this material instead of incorporating it directly in their syllabus; it is every bit a part of the syllabus as anything listed directly. We've divided this information into several parts:

Location and timing of final exams

Arts and Science Regulation 8.2.1 states
The final or mid-year examination in any class offered in any Term or Session (including on-campus and online classes) must be written at the end of the appropriate Term or Session at the time scheduled by the Examinations Office. The final examination schedule may not be changed once the schedule is posted.
The exam dates for each Term are listed on the Faculty of Arts and Science webpage under "Important Dates." Student exam schedules for the Fall Term are posted via SOLUS immediately prior to the Thanksgiving holiday; for the Winter Term they are posted on the Friday before Reading Week, and for the Summer Term they are individually noted on the Arts and Science Online syllabi. Students should delay finalizing any travel plans until after the examination schedule has been posted. Exams will not be moved or deferred to accommodate employment, travel/holiday plans or flight reservations. Also, as indicated in Academic Regulation 8.3, students must write all final examinations in all on-campus courses on the Kingston campus

Academic Considerations and Accommodations

Academic considerations and accommodations are two different mechanisms for helping students in extenuating circumstances. If you have extenuating circumstances for missing a midterm or assignment deadline, or for long-term issues, see the Student Wellness website. You may want to read our explanation of the information in the following links, in advance of needing to use them so you understand the processes.

Accommodations

Queen's University is committed to achieving full accessibility for persons with disabilities. Part of this commitment includes arranging academic accommodations for students with disabilities to ensure they have an equitable opportunity to participate in all of their academic activities. If you are a student with a disability and think you may need accommodations, you are strongly encouraged to contact Queen's Student Accessibility Services (QSAS) and register as early as possible. For more information, including important deadlines, please visit the QSAS website.

Considerations

Queen’s University is committed to providing academic consideration to students experiencing extenuating circumstances that are beyond their control and are interfering with their ability to complete academic requirements related to a course for a short period of time, not to exceed three months. Students receiving academic consideration must meet all essential requirements of a course. The Senate Policy on Academic Consideration for Students in Extenuating Circumstances was approved at Senate in April, 2017.

Each Faculty has developed a protocol to provide a consistent and equitable approach in dealing with requests for academic consideration for students facing extenuating circumstances. Arts and Science undergraduate students should consult the Faculty of Arts and Science protocol and the portal where a request can be submitted. Students in other Faculties and Schools who are enrolled in this course should refer to the protocol for their home Faculty.

If you need to request academic consideration for this course, you will be required to provide the name and email address of the instructor/coordinator. Please use the following:
Instructor/Coordinator Name:
Instructor/Coordinator email address:

Instructors may choose to apply principles of "universal design" so that no speccial additional measures need be taken to deal with considerations. For example,
  1. "Best N out of M" assignments or quizzes.
  2. Automatic grace period that applies to all students, regardless of considerations.
      Instructors are not required to make any additional modifications for considerations if they use policies such as these. So for example the end of the grace period may be a hard deadline for which no additional extensions are allowed (that is, the 3 day considerations period applies to the original deadline, not the grace period deadline).

      Students are still expected to submit considerations for all special circumstances, since Arts and Science tracks these to detect repeated problems requiring additional measures.

      Accommodation and Academic Consideration Tests

      These are the procedures followed in 2018-19. They may be updated for 2019-20 by the start of classes.

      Some of your instructors may participate in central administration of special tests (including midterms and quizzes) for students with accommodations (other than "use of computer", which is handled by the exams office); the same process will apply for make-up tests requested via the Arts and Science academic considerations portal. See above for what these terms mean. Although we will strive to ensure you are accommodated to the standards in your form, if we do not have, at minimum, 10 working days’ notice, we can’t guarantee that your accommodation needs will be fully met. Shorter notice may be possible with academic considerations for students who don't have accommodations that complicate scheduling, but we can't guarantee it.

      Students’ accommodation tests will be booked either at the same time as the rest of the class, or as soon after as possible, according to their accommodation requirements. Make-up tests for academic considerations will similarly be booked as soon as possible. Your class schedule will be taken into account when making the booking; due to the expected volume of requests and bookings, we will not be able to book according to the student’s preference. Once we have finalized the booking and arranged for a proctor, you will be contacted by email.

      IMPORTANT: Should you elect to write your test with the rest of the class, instead of writing the accommodated test that was booked for you, we require two working days’ notice so that we can cancel your room booking, and notify the proctor that was hired to invigilate your test.

      All computer accommodations are handled by the Exams Office. They require 10 working days’ notice to make these arrangements.

      If you have questions or concerns, or would like to discuss your case, please feel free to contact us at accommodation@cs.queensu.ca, 613-533-6050, or drop by the School of Computing main office in 557 Goodwin Hall (8 AM – 12 PM and 1 PM – 4 PM).

      Academic Integrity

      The following statement on academic integrity builds on a definition approved by Senate and is designed to make students aware of the importance of the concept and the potential consequences of departing from the core values of academic integrity. It is highly recommended that this statement be included on all course syllabi. Instructors may also consider including this statement with each assignment.
      Queen’s students, faculty, administrators and staff all have responsibilities for supporting and upholding the fundamental values of academic integrity; honesty, trust, fairness, respect, responsibility, and courage (see www.academicintegrity.org). These values are central to the building, nurturing and sustaining of an academic community in which all members of the community will thrive. Adherence to the values expressed through academic integrity forms a foundation for the "freedom of inquiry and exchange of ideas" essential to the intellectual life of the University.

      Students are responsible for familiarizing themselves with the regulations concerning academic integrity and for ensuring that their assignments and their behaviour conform to the principles of academic integrity. Information on academic integrity is available in the Arts and Science Calendar (regulation 1), on the Arts and Science website, and from your course instructor. Departures from academic integrity include, but are not limited to, plagiarism, use of unauthorized materials, facilitation, forgery and falsification, and are antithetical to the development of an academic community at Queen's. Due to the seriousness of these matters, actions which contravene the regulation on academic integrity carry sanctions that can range from a warning, or the loss of grades on an assignment, to failure of a course, to requirement to withdraw from the university.

      Within Computing, in addition to the general concerns about academic integrity, there are a few specific situations.
      • Group work. Teamwork is an essential part of certain courses. Failure to carry out your own fair portion of the group work may be considered a departure from academic integrity.
      • Collaboration on individual assignments. In some courses it is permitted to discuss the overall approach to a problem, but not specifics of the solution. With coding exercises, for example, many instructors will consider that you have gone too far if you look at someone's specific code. It is much safer to consult your TAs or the instructor, who can help you work on your programs without giving away details that cross the line into departures from academic integrity.
      • Internet solutions. Finding and using solutions on websites is almost always a departure from academic integrity.

      Use of TurnItIn

      Some instructors may choose to use an OnQ feature called Turnitin to check for similarities between submitted text and prior work in its database. Instructors and students need to read the conditions for using Turnitin. Note in particular that you can refuse to have your work evaluated by Turnitin, but the instructor may (and within the School is advised to) require alternative or additional work.

      We are required to place the following statement in the syllabus for any course using Turnitin:

      This course makes use of Turnitin, a third-party application that helps maintain standards of excellence in academic integrity. Normally, students will be required to submit their course assignments through onQ to Turnitin. In doing so, students’ work will be included as source documents in the Turnitin reference database, where they will be used solely for the purpose of detecting plagiarism.

      Turnitin is a suite of tools that provide instructors with information about the authenticity of submitted work and facilitates the process of grading. Turnitin compares submitted files against its extensive database of content, and produces a similarity report and a similarity score for each assignment. A similarity score is the percentage of a document that is similar to content held within the database. Turnitin does not determine if an instance of plagiarism has occurred. Instead, it gives instructors the information they need to determine the authenticity of work as a part of a larger process.

      Please read Turnitin’s Privacy Pledge, Privacy Policy, and Terms of Service, which governs users’ relationship with Turnitin. Also, please note that Turnitin uses cookies and other tracking technologies; however, in its service contract with Queen’s Turnitin has agreed that neither Turnitin nor its third-party partners will use data collected through cookies or other tracking technologies for marketing or advertising purposes. For further information about how you can exercise control over cookies, see Turnitin’s Privacy Policy:

      Turnitin may provide other services that are not connected to the purpose for which Queen’s University has engaged Turnitin. Your independent use of Turnitin’s other services is subject solely to Turnitin’s Terms of Service and Privacy Policy, and Queen’s University has no liability for any independent interaction you choose to have with Turnitin.