Queen's School of Computing

The official School of Graduate Studies guidlines for remote defenses can be found on their website. Below are some guidlines:

Before Defense

  • Supervisor schedules Teams meeting, inviting committee and candidate.
  • Candidate ensures they have high quality microphone and internet connection capable of transmitting high quality voice and video. Supervisor ensures candidate’s setup gives acceptable quality.
  • Candidate and committee members may share phone numbers with chair/supervisor as an alternative means of communication.
  • Candidate circulates presentation slides to all committee members in some commonly readable format (e.g., PowerPoint, PDF).
  • Debby circulates distinguished thesis award form to committee with instructions to fill in and send to her.

Defense Start

  • Defenses are closed - only candidate and committee members attend.
  • All members and candidates enter Teams meeting. Any technical issues resolved.
  • Chair reviews defense procedures.
    • Chair reminds members to mute their microphones when not talking.
    • Chair reminds group that recording of session is prohibited by SGS.
  • Candidate asked to leave Teams meeting, but to monitor chat channel.
  • Committee performs initial discussion.
  • Supervisor uses chat to tell candidate to come back into meeting.

Talk and Question/Answer

  • Candidate enters screen sharing mode, starts presentation, showing presentation to committee.
  • Following talk, question and answer proceeds as normal.

Deliberation

  • Candidate asked to leave Teams meeting, but to monitor chat channel.
  • Committee deliberates as normal.
  • Supervisor uses chat to tell candidate to come back into meeting.
  • Result communicated to candidate by chair.

Signing