Queen's School of Computing

The Faculty of Arts and Science recommends that certain prose be communicated to students, particularly in course syllabi. Since the wording is standard, we've collected it all in one place. Some instructors might choose to reference this material instead of incorporating it directly in their syllabus; it is every bit a part of the syllabus as anything listed directly. We've divided this information into several parts:

Location and timing of final exams

Arts and Science Regulation 8.2.1 states
The final examination in any class offered in a term or session (including Summer Term) must be written on the campus on which it was taken, at the end of the appropriate term or session at the time scheduled by the Examinations Office.
The exam period is listed in the key dates prior to the start of the academic year in the Faculty of Arts and Science Academic Calendar and on the Office of the University Registrar’s webpage. A detailed exam schedule for the Fall Term is posted before the Thanksgiving holiday; for the Winter Term it is posted the Friday before Reading Week, and for the Summer Term the window of dates is noted on the Arts and Science Online syllabus prior to the start of the course. Students should delay finalizing any travel plans until after the examination schedule has been posted. Exams will not be moved or deferred to accommodate employment, travel/holiday plans or flight reservations.

Academic Considerations and Accommodations

Academic considerations and accommodations are two different mechanisms for helping students in extenuating circumstances. If you have extenuating circumstances for missing a midterm or assignment deadline, or for long-term issues, see the Student Wellness website.
Queen's University is committed to achieving full accessibility for persons with disabilities. Part of this commitment includes arranging academic accommodations for students with disabilities to ensure they have an equitable opportunity to participate in all of their academic activities. If you are a student with a disability and think you may need accommodations, you are strongly encouraged to contact Student Wellness Services (SWS) and register as early as possible. For more information, including important deadlines, please visit the Student Wellness website.

The Senate Policy on Academic Consideration for Students in Extenuating Circumstances was approved in April, 2017. Queen’s University is committed to providing academic consideration to students experiencing extenuating circumstances that are beyond their control and which have a direct and substantial impact on their ability to meet essential academic requirements. Each Faculty has developed a protocol to provide a consistent and equitable approach in dealing with requests for academic consideration for students facing extenuating circumstances. Arts and Science undergraduate students please consult the Faculty of Arts and Science protocol and the portal where they submit a request. Students in other Faculties and Schools should refer to the protocol for their home Faculty.

Academic Integrity

The following statement on academic integrity builds on a definition approved by Senate and is designed to make students aware of the importance of the concept and the potential consequences of departing from the core values of academic integrity. It is highly recommended that this statement be included on all course syllabi. Instructors may also consider including this statement with each assignment.
Queen’s students, faculty, administrators and staff all have responsibilities for supporting and upholding the fundamental values of academic integrity. Academic integrity is constituted by the five core fundamental values of honesty, trust, fairness, respect and responsibility (see www.academicintegrity.org) and by the quality of courage. These values and qualities are central to the building, nurturing and sustaining of an academic community in which all members of the community will thrive. Adherence to the values expressed through academic integrity forms a foundation for the "freedom of inquiry and exchange of ideas" essential to the intellectual life of the University.

Students are responsible for familiarizing themselves with and adhering to the regulations concerning academic integrity. General information on academic integrity is available at Integrity@Queen's University, along with Faculty or School specific information. Departures from academic integrity include, but are not limited to, plagiarism, use of unauthorized materials, facilitation, forgery and falsification. Actions which contravene the regulation on academic integrity carry sanctions that can range from a warning, to loss of grades on an assignment, to failure of a course, to requirement to withdraw from the university.

Within Computing, in addition to the general concerns about academic integrity, there are a few specific situations.
  • Group work. Teamwork is an essential part of certain courses. Failure to carry out your own fair portion of the group work may be considered a departure from academic integrity.
  • Collaboration on individual assignments. In some courses it is permitted to discuss the overall approach to a problem, but not specifics of the solution. With coding exercises, for example, many instructors will consider that you have gone too far if you look at someone's specific code. It is much safer to consult your TAs or the instructor, who can help you work on your programs without giving away details that cross the line into departures from academic integrity.
  • Internet solutions. Finding and using solutions on websites is usually a departure from academic integrity

Accommodation and Academic Consideration Tests

Some of your instructors may participate in central administration of special tests (including midterms and quizzes) for students with accommodations (other than "use of computer", which is handled by the exams office); the same process will apply for make-up tests requested via the Arts and Science academic considerations portal. See above for what these terms mean. Although we will strive to ensure you are accommodated to the standards in your form, if we do not have, at minimum, 10 working days’ notice, we can’t guarantee that your accommodation needs will be fully met. Shorter notice may be possible with academic considerations for students who don't have accommodations that complicate scheduling, but we can't guarantee it.

Students’ accommodation tests will be booked either at the same time as the rest of the class, or as soon after as possible, according to their accommodation requirements. Make-up tests for academic considerations will similarly be booked as soon as possible. Your class schedule will be taken into account when making the booking; due to the expected volume of requests and bookings, we will not be able to book according to the student’s preference. Once we have finalized the booking and arranged for a proctor, you will be contacted by email.

IMPORTANT: Should you elect to write your test with the rest of the class, instead of writing the accommodated test that was booked for you, we require two working days’ notice so that we can cancel your room booking, and notify the proctor that was hired to invigilate your test.

All computer accommodations are handled by the Exams Office. They require 10 working days’ notice to make these arrangements.

If you have questions or concerns, or would like to discuss your case, please feel free to contact us at accommodation@cs.queensu.ca, 613-533-6050, or drop by the School of Computing main office in 557 Goodwin Hall (8 AM – 12 PM and 1 PM – 4 PM).