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Queen's School of Computing

Defense Procedures

Due to COVID-19 all defenses must be conducted online for the foreseeable future. For more information, see our Remote Defense Procedures page.

M.Sc. Defense Procedures for students and supervisors

  1. When your thesis is complete and ready for defense your supervisor must form an MSc defense committee consisting of

    • supervisor
    • internal examiner (from Computing)
    • internal-external examiner (from outside of Computing, but within Queen's)

    After approval of the committee by the Graduate Coordinator, the supervisor will schedule an examination date and time with the committee.  The supervisor must tell Debby of this at least 15 working days before the scheduled date. Debby will then find a Chair for the defense.

  2. Electronic copies of the thesis are to be distributed by the student to the committee and one to Debby for the chair, as soon as the date has been set or the defense will not proceed. The student is responsible to ask if the examiners would like a hard copy of the thesis. No changes to the thesis can be made after this time. (Please note that copying and binding are the responsibility of the student.)

  3. The student's, supervisor's and Director’s signature are required on the exam form to verify all conditions have been met.  The student will send Debby their abstract.

  4. http://www.queensu.ca/sgs/preparing-your-oral-examination

Please note that requirements are considered complete when one electronic copy of the thesis, in PDF format, revised as recommended by the Thesis Examining Committee and finally approved by the supervisor/committee, is submitted to the School of Graduate Studies through the E-Thesis Submission process in  QSPACE. (This usually means that your supervisor has to send an email certifying final approval as well.)

Please also review the information on the Graduate School web site
http://www.queensu.ca/sgs/current-students/degree-completion

Ph.D. Defense Procedures for students and supervisors

  1. When a student is ready to defend his or her thesis, the supervisor will propose an examining committee, consisting of

    • supervisor
    • internal examiner (from Computing)
    • internal-external examiner (from outside of Computing, but within Queen's)
    • external examiner (from outside of Queen's)

    The supervisor then sends the names of the proposed committee, along with the thesis title, to the Graduate Coordinator for approval.

    After approval of the committee by the Graduate Coordinator, the Supervisor will schedule an examination date and time with the committee.  The Supervisor must tell Debby of this at least 30 working days before the scheduled date. Debby will then find a Head's Representative for the defense; the Graduate School will find a Chair.

  2. At this time, one hard copy is delivered to Debby for the chair and electronic copies are delivered to the committee, unless hard copy is requested.  All e-copies need to be sent at once, and no changes can be made after this time.

  3. Confirmation email will be sent.  At this time the Supervisor's and Director’s signature are required on the exam form to verify all conditions have been met. The student will send Debby their abstract.

  4. The thesis is then submitted to Graduate School. This date must be no less than 25  working days before the defense date or the defense will not proceed.

Please note that requirements are considered complete when one electronic copy of the thesis, in PDF format revised, as recommended by the Thesis Examining Committee and finally approved by the supervisor/committee, is submitted to the School of Graduate Studies through the E-Thesis Submission process in  QSPACE.  (This usually means that your supervisor has to send an email certifying final approval as well.)

Please also review the information on the Graduate School web site
http://www.queensu.ca/sgs/current-students/degree-completion